We are happy to take a load off your mind by providing you with end-to-end project management services to proactively manage all aspects of your event.  Alternatively, we can provide you with certain key services to support you in managing your own event. We can be involved as much, or as little, as you require - the choice is yours! 

Venue

We listen to your specific needs and then work to secure you the perfect venue for your event.  We can provide you with a short list of venue choices – including budget comparison, photos, floor plans and destination information. Once you have made a selection of venue, we then use our buying power and superior negotiation skills to secure you the very best deal possible – and we return all savings achieved to you.

Creative

We can handle everything from concept design; set and stage; visual mediums (banners, signage etc); table decorations; lighting and entertainment - to writing copy; printing and distribution of your invitations. We will work with you to develop a concept or theme, then weave it through your entire event.  We will assess and manage all suppliers.

Registration

Travel & Accommodation

From the minute your guests leave home, to the minute they arrive back home again – we can book everything from chauffeur driven cars, to group coach transfers, to air tickets, to meet and greet services - we will ensure your guests arrive on time and in style.  

We will also attend to every aspect of their accommodation needs.

We work with experienced and trusted suppliers in every country to use lighting, audio, audiovisual, set, staging, fireworks and other special effects in amazing ways to make your event exciting and impactful. 

Where possible, we will use local or on site suppliers to minimise additional travel costs to you and maximise return on your investment.

On Site

Why not let us manage your entire event on site – allowing you to relax and enjoy yourself with your guests?

Additionally, staff can be provided to man your on site hospitality / registration desk - providing all elements of assistance to guests, such as : registration, dispensing delegate information, organising programs and optional tours, secretarial assistance, amendments to travel arrangements and making local reservations and bookings.

Activities

We specialise in activities that encourage participants to experience the destination, unite as a Team and most of all have fun!  The activities can take place out and about or on-site at your hotel.  From an enjoyable diversion to the business session to a specifically tailored activity to complement the conference theme or objective - we will customise a unique activity to achieve your desired outcome.

We can also create and design outstanding social, partner and tour activities.

Event budgeting and financial management : We use proprietary software to track budget and costs on an ongoing basis and can provide regular Management Reporting. We thoroughly vet and reconcile all supplier invoices prior to final payment. At the end of the event, we will supply a full and final reconciled budget report.

Food & Beverage

Entertainment

Through our networks, we can source and match the best entertainment to your Event – be it speakers, musicians, comedians, actors and more.

Capture the moment with professional, high resolution, digital photos. These can be loaded onto a web page providing ‘an on-line album’ for viewing and downloading after the event.  A hardcopy photo can be chosen and framed as a take home memento for each guest.

We can also arrange to shoot all the action of your event with professional, digital videography. The material can be edited on site to specially selected music, which compliments your theme. The DVD can be played back to the group at the end of the conference, and subsequently supplied to each guest as a keepsake.